Minutes from 8/23/2021

Author: City of Minneola/Friday, September 3, 2021/Categories: Minutes

The Minneola City Council met in regular session August 23, 2021, in the Civic Connection. The meeting was called to order at 7:00 p.m., with the following council members present: Carol Tedford, Marvin Jensen, Wesley Orr, and Dustin Laudick. Mayor Carol Sibley presided.

The Revenue Neutral Rate (RNR) Hearing was open for discussion. Pat Friess, Kennedy McKee, explained the Revenue Neutral Rate. There were no questions or comments. The RNR hearing was closed. Carol T. made a motion to pass Resolution 2021-R05 to exceed the Revenue Neutral Rate, Dustin seconded, motion passed 4/0.

The Budget 2022 hearing was open for discussion. There were no questions or comments. Dustin made a motion to approve Budget 2022 as presented and published, Marvin seconded, motion passed 4/0.

Pat Friess then reviewed the 2020 Audit and governance letter. There were no questions. Pat Friess will file the audit with the State.

Alan Luttrell, EBH, reviewed pay estimate #4 submitted by APAC for the waterline project. Marvin made a motion to approve Pay Estimate #4, Carol T. seconded, motion passed 4/0.

Alan then went through APAC Change Orders #1 and #2. Change Order #1 is for lines that previously couldn’t be located that APAC had to find, for deleting a few items and furnishing intake louvers and exhaust fans for the well houses. Wesley made a motion to approve Change Order #1 in the amount of $9,222.23, Marvin seconded, motion passed 4/0. Change Order #2 includes the work being done at the South Well (Well #7). Carol T. made a motion to approve Change Order #2 in the amount of $88,112.85, Wesley seconded, motion passed 4/0.

Alan Luttrell then noted that two more change orders will be looked at. One for working on well houses #4 and #5 to redo the siding, re-roofing, insulation, and an inside liner. Wayne Cook will be providing a quote. The other possible change order would be to add a North waterline loop by the Coop. Quotes will be obtained in order to see if they stay within the budget that we have left.

Minutes of the July 19, 2021, meeting previously mailed out was reviewed. Carol T. made a motion to approve the minutes as written, Dustin seconded. Motion passed 4/0.

Computer print-outs showing the financial status for the month of July were reviewed. There were no questions.

Unfinished Business:

The Streetscape Project is supposed to start sometime this week.

Carol T. asked when Well #7 is to be fixed and up and running. The estimate is approximately 5 weeks yet.

New Business:

The City received half of the American Rescue Plan Act (ARPA) funding and there will be a lot of paperwork required. Ranson Financial provided a quote to assist with all the requirements and paperwork. Marvin made a motion to approve the contract with Ranson Financial, Wesley seconded, motion passed 4/0.

The Den is scheduling Wednesday night youth meals again and has scheduled the City for September 29 at 6:15 pm.

Fall Clean Up will be held with dumpsters out at the tree pit. The days the tree pit will be open will be Saturday, September 18 from 8-12 and 1-5, Monday, September 20 from 4-7, and Wednesday, September 22 from 4-7. Items must be placed in the dumpsters.

Rusty Swonger filed an application to hold a Fall Festival and Chili Cookoff again this year out at the Community Park. It would be on November 6 from 11 am to 9 pm. Wesley made a motion to approve the application, Dustin seconded, motion passed 4/0.

The new Standard Traffic Ordinance book has been issued. Carol T. made a motion to approve Ordinance 2021-03 passing the STO book, Marvin seconded, motion passed 4/0.

The new Uniform Public Offense Code book has been issued. Wesley made a motion to approve Ordinance 2021-04 passing the UPOC book, Dustin seconded, motion passed 4/0.

Marvin made a motion to go into executive session for 10 minutes to discuss the acquisition of real estate, Carol T. seconded, motion passed 4/0. Council recessed into executive session at 8:10 pm with the Mayor, City Manager, and City Clerk present. Council came out of executive session at 8:20 pm. Wesley made a motion to proceed with the process of eminent domain to acquire the property, Dustin seconded, motion passed 4/0.

Patrick presented two letters from Kennedy McKee listing their services and costs to perform the audit and budget for the next three years. Carol T. made a motion to approve Kennedy McKee for the next three years to perform the audit and budget, Marvin seconded, motion passed 4/0.

Carol S. stated that people have started putting furniture and items by the curb. The City does not pick these items up. If items remain there, the code officer will write it up.

Carol S. asked about garage sales and thought we had passed an ordinance concerning them. Brenda will look at the ordinances and bring it for the next meeting.

Patrick mentioned that the new census numbers are out. Minneola’s census number about stayed the same from 2010 to 2020 from 745 to 738.

Bills Submitted for Approval

Marvin made a motion to approve the bills as presented, Dustin seconded, motion passed 4/0.

Carol T. made a motion to go into executive session for 30 minutes to discuss personnel matters of non-elected personnel, Dustin seconded, motion passed 4/0. Council, Mayor and City Manager recessed into executive session at 8:35 pm. Executive session ended at 9:05 pm.

Council agreed to give pay raises as outlined effective January 2022.

Carol T. made a motion to adjourn the meeting, Wesley seconded, motion passed 4/0. Meeting adjourned 9:10 pm.

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City Clerk

 

 

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